Reopen California Hotel Meetings

Clean + Safe Guidance for
Meetings + Events

State Allows Hotels To Reopen For Group Meetings and Events

Effective April 15th, California hotels are allowed to host meetings and events with attendance limits according to the colored tier of their county, as seen below.

Vaccine and testing protocols were made available as an addendum to the Blueprint Activity & Business Tiers Chart on April 14.  The details are:

  • Fully vaccinated travelers from out-of-state are allowed to attend events restricted to in-state residents. See the updated Travel Advisory.
  • Where capacity limits exist, fully vaccinated employees don’t count toward the capacity limit. Information on vaccines can be found here.
  • For events with fully vaccinated/tested attendees, capacity limits have been increased:
    • Orange Tier: Indoor events can increase by 50%, up to 50% of venue capacity.
    • Yellow Tier: Indoor events can increase by 50%, up to 75% of venue capacity.  
  • Fully vaccinated/tested meetings:
    • Meetings must be separate/distant and clearly delineated. (12’ distance)
    • Attendees don’t need to be physically distanced.
    • Attendees must still wear masks.
  • Definitions and verifications:
    • Tested-Only:  Within 72 hours of event start or 24 hours for antigen tests. Verification includes test provider/lab documentation in any form that includes name, type of test, and date of negative result.
    • Vaccinated-Only: More than two weeks after a single dose (Johnson & Johnson) or two weeks after the second dose for two dose vaccinations. Verification includes vaccination card in any form or documentation of vaccination from a healthcare provider.
THE HOST OF THE MEETING IS RESPONSIBLE FOR VERIFICATION OF VACCINES. THIS CAN BE THE HOTEL, THE MEETING PLANNER OR ANYONE ELSE THAT COULD BE INTERPRETED TO BE THE HOST.

The guidance for Private Venue and Events will have additional details and guidance for hotels that all CHLA members should review.  This is expected to be included with other industry guidance later today here (scroll down toward the bottom of the page).  Significantly, for employees who are not vaccinated, hotels must develop an employee COVID-19 testing program for weekly optional testing if non-tested/non-vaccinated employees will be working private events or meetings of any type.

Please always check with your city/county for the latest updates for each county. 

Meeting Attendance Limits for County Tiers:
Indoor EventsOutdoor Events
Purple TierMaximum of 25 people
If tested or show proof of full vaccination:Not AllowedMax 100 people
(including staff)
Red TierMaximum of 50 people
If tested or show proof of full vaccination:Max 100 peopleMax 200 people
(including staff)
Orange TierMax of 100 people
If tested or show proof of full vaccination: Max 150 peopleMax 300 people
(including staff)
Yellow TierMax of 200 people
If tested or show proof of full vaccination: Max 200 peopleMax 400 people
(including staff)

For full details of state and CHLA guidance go to: 

In addition to guestrooms, hotel and lodging properties provide meeting rooms, event space, and food & beverage for all types of ‘group’ customers, such as corporations, associations, religious groups, private entities, charities, and others. 

It’s important to institute appropriate guidelines in order to reestablish meetings and events in California hotel and lodging properties. As this segment of hotel business requires unique cleaning and safety protocols, the California Hotel & Lodging Association is providing this meeting and event guidance for the safety of the meeting/event attendees and employees, as well as guests and others.

It’s important to institute appropriate guidelines in order to reestablish meetings and events in California hotel and lodging properties. As this segment of hotel business requires unique cleaning and safety protocols, the California Hotel & Lodging Association is providing this meeting and event guidance for the safety of the meeting/event attendees and employees, as well as guests and others.

Please note these guidelines are in addition to CHLA’s COVID-19 Clean + Safe Guidelines for individual travel and the California Public of Health and Cal/OSHA COVID-19 Industry Guidance: Hotels, Lodging, and Short-Term Rentals. Those guidelines include:

  • Worksite Specific Plan
  • Employee Training
  • Individual Control Measures & Screening
  • Cleaning and Disinfecting Protocols
  • Physical Distancing Guidelines
  • Considerations for Pools and Aquatic Venues (if applicable)

In addition to these standards, hotel and lodging properties should also consider implementing additional protocols for individual travelers and employees such as CHLA’s Clean + Safe Self-Certification, the American Hotel & Lodging Association’s Safe Stay initiative, and/or the Global Biorisk Advisory Council STAR Accreditation Program, among other programs.